Frequently Asked Questions
What is the maximum number of guests the venue can hold?
We can accommodate up to 300 if all of our venue spaces are utilized. This includes the Grand Ballroom, VIP Lounge, the Courtyard, dining room and the lobby and atrium area. You can also reserve any of these spaces separately. Ask us for more detailed information on each area.
What is the fee for the venue, and what does the price include? Are there any additional costs not included in the package?
Please see our Pricing Page for detailed costs. Contact us if you need more information than what is included on the pricing page. We will be happy to put together a custom package for you. You do not need to worry about hidden fees or last-minute charges. You will know how much everything will be the entire time you are planning your event.
How much is the deposit to reserve my date?
$1000.00 reserves your event date and goes toward your event. 50% reserves your guestrooms.
When is the balance due?
80% of your total is due 60 days before your event and the remaining 20% is due 2 weeks before. Hotel room balances are not due until checkout.
What forms of payment do you take?
You can pay online with credit/debit cards (subject to fee of up to 3%). Cash and checks are preferred.
How many hours does the venue fee include?
For ceremonies, the venue fee is for as long as it takes to seat your guests, perform the ceremony, take photos, etc. For receptions, it includes a 4-hour block and that time includes the time the bar and venue rented open until the time the bar and venue closes. If you would like to extend that time and your party has all the guestrooms reserved, we can extend it as long as you would like. If your guests are not occupying all of the guestrooms, the event must end at 9pm so that our other hotel guests may have a peaceful stay. Setup and cleanup time are separate.
How much is an additional hour?
Each additional hour is $250.
If we have an outdoor element, do you provide a back-up location if the weather is bad?
We have the easiest venue in the state for that kind of transition and the only one locally. You just let us know if you would like to move inside and we will make it happen! We ask for enough notice to make sure everything is ready inside and we ask for your patience while we make the transition. Take 50% off the additional Grand Ballroom or Grand Staircase venue fee.
Are there any noise restrictions?
If your party has all the guestrooms reserved, your event can be as long and loud as you would like. If your guests are not occupying all of the guestrooms, the event must be at a reasonable volume and end at 9pm so that our other hotel guests may have a peaceful stay. For outdoor events, the city ordinance states that noise must cease by 11pm.
Will we need to bring sound equipment, or is it included?
We have fantastic sound systems in our building that you may use at no charge but some areas need equipment, depending on how you plan to play your music. Please contact us about which area you are thinking about using and how you would like to play your music and we will provide the details.
Are there any restrictions on use of the space?
Beaumont Hotel was built in 1886 and has undergone an award-winning restoration. We cannot allow open flames or anything that may damage the surfaces, most of which are original. However, the hotel is so beautiful and classically decorated, you will not need (or want) to do much to change it. Inside the building, we don’t allow bubbles, confetti or similar items. The specific restrictions are listed in the agreement but if you have questions, please ask!
Can we choose our own vendors, or is there a list we must choose from?
You can choose your own vendors but we provide a list of trusted local vendors familiar with the venue who consistently offer amazing experiences. All chosen vendors must be professionals in their field and must provide proof of insurance.
What are the guidelines for caterers?
Our vendor list includes local trusted caterers to choose from or you may hire outside the list. All caterers must be actual licensed, insured professionals. We ask that they tour the facility to see the workspace, have their own commercial kitchen & wait staff and use their own equipment. Our commercial kitchen can be rented (for a fee) should the caterer require. They should take care of anything food-related. No popcorn.
Are there restrictions on photography or videography?
No. We just ask that we have access to your photos. Details are in your venue agreement.
What is the process of setting up and taking down the venue? Is it included in the package?
We take care of everything for you and it is included in the venue fee. If there are special decorations, you can ask a friend or family member to take care of them. All we ask is that you make that person aware of the decoration restrictions and that you take with you the things that you want to keep.
What size are the venues?
Grand Ballroom - 45’ x 27’6” (please ask about obstructions)
Conference Room - 23’ x 11’9”
Garden Courtyard - see virtual tour
What sizes are the tables?
The Grand Ballroom tables are 6' or 8' long and 30" wide. Depending on the number of guests, they can be set up end-to-end or individually. The Courtyard tables are round metal and we have 3 different sizes - 5 - 47.5” round, 6 – 42” round & 4 – 27” round. If the tables that we have on site are not the sizes and shapes you would like or if we do not have enough to meet the needs of your party, tables can be rented from an outside source.
Can we rehearse our ceremony?
Yes! It just needs to be scheduled.
Can I see a sample of items you provide?
Yes! The best option is to review photos on our website or facebook. If you see something you like or have specific questions, please get in touch with us.
Are the string lights in the photos of the courtyard included?
Yes! Those are always there.
Do you do all set up and tear down of items you provide?
Yes! You don’t have to worry about anything – let us take care of it.
When can I begin set up on my event day?
Anytime after 10:30am. Just arrange the set up with us in advance.
Can my whole family help plan my event?
Yes! You can have as many people involved as you would like. However, we ask for one point of contact who we will work with on everything from beginning to the end. We cannot allow anyone to get involved at the end of the planning stages who is not up to speed on everything.
Is the venue handicap accessible?
Do I need to get any permits or insurance for the event?
You don’t need any permits. We ask that you acquire 'event insurance'. It covers everything if you need to cancel or postpone your event and also covers unforeseen accidents.
Are you licensed to provide alcohol?
Yes! We provide all the beverages. Ask about our amazing wine list with vintages from around the world - some that you cannot buy in the United States.
Can we request a specific type of beverage to be served at our event?
Of course! There may be a minimum amount required but we can serve just about anything you want!
What do you charge for drinks?
We charge about the same as any bar or restaurant. However, we do have a 2-drink minimum and that includes non-alcoholic beverages and the bar must be open for the entire reception (usually a 4-hour block).
What is the etiquette for hosting the bar at my event?
There are several ways to do it. Check out the opinions of the experts on lots of etiquette questions:
Is there parking on site? Is it complementary or do guests have to pay?
There is complimentary reserved hotel guest parking. All other complimentary parking is very close to the hotel. Parking has never been an issue at any of our events.
Do you provide overnight accommodations?
We do! Renting all of the rooms is the best way to have an event at our venue. It sleeps up to 30 and the amazing lobby can be like your own living room for your friends and family with a hotel buyout. There is no discount for groups and some weekends require a 3-night minimum stay. A 50% refundable deposit required to reserve guestrooms.
What is involved in a hotel guestroom buyout?
When you reserve all of the guestrooms for your event guests, you have the rooms all to yourselves. Children are able to stay overnight and your event doesn't have to end at 9pm. If you do not have all of the guestrooms reserved, children cannot stay in the guestrooms, events must end by 9pm and ceremonies on the Grand Staircase must occur between 12pm and 2pm. This includes ceremonies that have moved inside from the Garden Courtyard in the case of inclement weather.
Your hotel website says 'no children under 16'. Does that apply to private events?
You can bring as many children to your event as you would like! We just ask that they are carefully watched - there are lots of places for them to get hurt. You are not required to reserve hotel rooms to have your event at the hotel. However, if you buy out all the hotel guestrooms, children can stay overnight. We require that the parents sign a waiver saying they are responsible for supervising children at all times to prevent injury or damage to the antique pieces and historic hotel setting.
Is there a bridal room and a groom’s suite?
The Tower Suite is our most popular Bridal Suite. It has a spiral staircase that leads up to the tower of the building that you can see from outside. The stairs are a wonderful place for photos to be taken. Next door is an adjoining room with a large bathroom that is usually used for the wedding party to get ready in both rooms. We have 13 unique rooms and suites available and any of them may be rented for the occasion.
What is your cancellation policy?
Your $1000 nonrefundable deposit holds your event date. Any time outside of 18 months prior to the Event, the Event date may be changed, but only if Venue is available on the proposed date. Date change within 18 months of the Event is considered a cancellation. Damage Deposit shall be returned to Client in full in the event of cancellation. 'Event insurance' will cover cancellation with any of these scenarios.
Can I get a discount?
Yes! We keep our prices reasonable so that we don't have to haggle. We will also help you keep under budget if you ask. Fridays $150 off the venue fee if you plan your Ceremony & Reception with us. Sunday-Thursday you receive $275 off the venue fee. Some weeks don't apply - ask about your wedding date.
Can I store my stuff at the venue before the wedding?
If the conference room is available, we can store some items. If you need a refrigerator, you can rent our walk-in fridge with advance notice.